VIS – Volontariato Internazionale per lo Sviluppo sta selezionando un/a Country Finance and Administration da inserire nella sua operatività in Etiopia. Durata: 12 mesi. Scadenza candidature: 19 novembre 2021.
Country Finance and Administration – Etiopia
Duty Station: Addis Abeba.
Starting: January 2022.
Contract duration: 12 months.
Reporting to: Country Representative hierarchically and Regional Finance Coordinator functionally.
Supervision of: Admin staff and support staff.
Context and project description:
In 2009 VIS has been officially recognized by the Ethiopian Charities and Societies (Proclamation n ° 621/2009). Tigray is the main region of intervention with a twenty-year presence during which VIS has been a promoter, in partnership with the Adigrat Catholic Secretariat (ADCS) and the Salesians of Don Bosco (SDB), of programmes aimed at countering the serious consequences of emergencies (recurrent famines and droughts) that have hit the region in the past. In Tigray VIS has been engaged in education, livelihoods and WASH interventions in all Tigray areas (particularly, Mekelle, Vukro, Adigrat, Adwa, Shire) and in the refugee camps of Adi-Harush, Mai-Ayni and Hitsats – with integrated actions including vocational trainings, income generating activities, rehabilitation of water infrastructures, reaching a total of more than 2.500 direct beneficiaries in 2020 only. Currently (February 2021) VIS has one main coordination office in Mekelle with 6 permanent key staff and one field office in Adigrat. As soon as the emergency broke out in November 2020, VIS deployed one Emergency Coordinator in Addis Abeba to support operations and coordination with Emergency tasks force.
VIS has started the project “Stability and socio-economic development for vulnerable and marginalized communities in the Tigray region of Ethiopia” action, leaded by Trocaire and co-implemented by VIS and ECC-SDCO. The aim of the intervention is double folded: to address local conflict and build social cohesion while simultaneously seeking to enhance and diversify livelihoods opportunities for local communities. Furthermore, at the end of 2020, VIS started the project “Preventing Illegal Migration of Vulnerable people through information, awareness raising and sustainable alternatives in Four Districts of Eastern Tigray Zone, Ethiopia” leaded by CISP and funded by the Italian Ministry of Interior.
General purpose of the position
Working as a senior member of a team who are committed to serve the world’s most vulnerable with practical and compassionate care the Country Finance and Admin is responsible for supervision, management and quality implementation of all aspects of VIS financial and administrative operations in country. The Country Finance and Admin will also contribute at managing the relationship with the institutional partner and stakeholder with specific reference to the administrative authorization requests and to the procurement.
Main Tasks and Responsibilities
Admin & Finance:
- Ensure classification of all financial information and documents in accordance with the projects and respective budget lines as well as appropriate filing system of financial documentation is in place, accurate, updated and uploaded on VIS software SQUARE and/or VIS reporting format;
- Ensure sound planning preparation of budgets, amendments, forecasts, project financial reports, project audits, in close collaboration with the Country Representative and HQ;
- Management of bank accounts, money transfers, cash flows and supervise petty cash handling in compliance with VIS procedures and donors guidelines;
- In coordination with the Country Representative prepares the monthly fund request to the HQ;
- Under the supervision of the Country Representative submit the yearly audit report to the CHSA;
- Manage financial audit performed on the projects and ensure coordination and collaboration with HQ;
- Elaborate a shared deadlines schedule related to the submission of reports, audits, contracts and administrative/accounting deadlines with the support of the Liaison Officer;
- Ensure the respect of the VIS and Donor Procedures, in accordance with the Ethiopian law, with the support of the Liaison Officer.
Human Resources:
- Coordinate and supervise overall human resources policy implementation, included Labour Law application, recruitment and that staff salaries are effectively paid to eligible staff and an audit trail of records is maintained.
Logistics:
- Supervise preparation of contracts of service for the suppliers and any other contract issued by the Country office. Ensure that contractual commitments are accurately tracked;
- Provide assistance to Programme Managers and logistics team in procurement process and ensure that all procurements are done according to VIS and Donor Procedures.
Requirements
Experties:
- University degree in Management / Development / Business Administration or in any relevant subject;
- 3-year post-qualification experience in a relief or development context;
- Strong working knowledge of English and Italian (spoken and written);
- Knowledge of Amharic is an assets.
Skills and Abilities:
- Expertise in project budgets, financial reports and financial management systems;
- Strong analytical and practical problem-solving skills;
- Excellent interpersonal, communication and networking skills, including the ability to develop and manage effective relationships with current and new donors;
- Ability to organize work efficiently and deliver assignments in a timely manner often under time constraints;
- Good knowledge of main donors’ administrative rules and procurement procedures (OCHA, UNHCR, AICS);
- Proven experience in managing accounting software.
Personal requirements:
- Capacity to work under pressure;
- Creative, open-minded, flexible, self-learner, dynamic, servant-hearted and problem solver.
How to Apply:
Fill the application form, object: Country Finance Ethiopia 1203.
Include: a copy of the CV, a motivation letter and the references (at least 2 contacts).
Deadline for the application: 19 th November 2021.
Only shortlisted candidates will be contacted.
For more information please visit the following link.